Glen Eira City Council · Digital and Technology

Load and Resilience

What the team told us

Five leaders answered, for themselves and for the teams they lead.

Demands and resources

Two things shape how people cope at work. Demands are the parts of the job that take energy. Resources are what help people meet those demands and keep working well.

Demands

Workload and pace, change, competing priorities, emotional load, and admin. Left unchecked they wear people down.

Resources

Clear purpose, control over how you work, time to recover, support from others, and habits like planning and prioritising. They help people absorb the demands.

When demands outweigh resources for too long, people strain. When resources keep pace, people cope and can even grow. The number that matters is the gap between the two.

Adding people isn’t the only answer

When workload bites, the first response is usually “we need more people” or “we need to do less”. Sometimes that is part of it.

Take weight off the demands

The usual response

Add people, or cut the work. Sometimes that is the right call, but it is not always possible.

Add weight to the resources

The other option

Build the resources that help people cope: clarity, control, recovery, support, and how they plan and prioritise. Leaders can act on these directly.

This survey shows where those resources are thin, so we can be deliberate about which ones to build.

Demands are running a little ahead of resources

Balance is resources minus demands. A negative number means demands are the heavier side.

Your own balance

−0.2

Demands 3.96, resources 3.78. Just below the line.

Your team’s balance

−0.4

Demands 3.8, resources 3.38. Leaders see their teams as more stretched than they are themselves.

Demands

~3.9

High for both. Volume, pace and change are the main drivers, and teams have fewer resources to draw on.

Everyone is short on recovery

Room to recover came back lowest of all the resources, for leaders and teams alike. People rarely get to finish one thing and reset before the next one lands.

2.4
your own recovery / 5
2.5
your team’s recovery / 5

Every other resource sits at least a point higher. If there is one thing to shift, it is this.

The demands

Scored 1 to 5. Higher means more pressure.

YouYour team

Workload, pace and change press hardest. Change load and emotional load are the two demands people rate higher for their team than for themselves.

The resources

Scored 1 to 5. Higher means the resource is stronger.

YouYour team

Recovery is lowest for everyone. On purpose and prioritising, leaders rate their teams well below themselves.

What’s adding to the load

  • Adapting to the new structure. People are learning new roles, tasks and systems while the team settles in.
  • Bringing new people on board. Recruiting and inducting new members takes real time and attention.
  • Too much comes back to the leader. Senior people bring small things up rather than handling them, so leaders carry more than they should.
  • Everything at once. Projects, costs, pace and change are constant, and organisation demands sit on top of the longer-term work.

What would help

Drawn from what people wrote.

  • Time to settle. New members need months to establish, and the team needs space to find its feet.
  • Senior people leading more. Taking ownership, solving problems themselves, and leading the rest of the team.
  • Delegating more. Sharing work out to people who are skilled and supported enough to take it.
  • A more settled culture. Getting the team back to a positive place as people move into their roles.

What to explore with the team

Based on these five responses, the areas worth putting in front of the group.

Recovery

The weakest resource for everyone. Work out practical ways to build in time to reset.

Delegating and letting go

Leaders are holding too much. Look at what can move to the team, and what is getting in the way.

Growing the senior layer

Help senior people take more ownership and lead, so work stops routing through one person.

Settling the team

Support people through the change with clear roles and time to find their feet.

Activity: release the pressure

Drag a leadership idea into the valve to see what it does to the pressure. Edit any idea, or add your own.

Job demands
Pressure valve
85%
High pressure
Drop ideas here
Leadership resources

Next steps

Shall we send the survey out to the broader group?

If yes, we would tweak these first

  • Make the team section clearly expected (one of five skipped it).
  • Add a short example to prompt the written answers.
  • Make clear the two written questions apply to yourself and your team, or ask them once.
  • Say up front that it is anonymous.
  • Keep it to about ten minutes.